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Norkam Privacy Policy
Introduction
In order to operate efficiently, Norkam must collect information about people with whom we work. These may include members of the public, current, past and prospective employees, clients, suppliers & other companies.
Any personal information Norkam collects must be handled properly under the General Data Protection Regulation 2016/679 (GDPR). GDPR regulates the way that Norkam handles personal data that may be collected in the course of carrying out the business functions and gives certain rights to people whose personal data may be held by Norkam. The correct treatment of personal data is integral to the successful operation of Norkam and to maintaining trust of the company’s stakeholders: Norkam fully appreciates the underlying principles of GDPR, supporting and adhering to its provisions.
Information covered by GDPR
GDPR uses the term personal data. For information held by Norkam, personal data essentially means any recorded information held by the company and from which a living individual can be identified. It will include a variety of information including names, addresses, telephone numbers, photographs of people and other personal details. It will include any expression of opinion about a living individual or any indication of Norkam intentions about that individual.
Information we may collect about you
We may collect the following information about you:
Information you give to us. You may give us information about you by filling in a form, contacting us by phone or e-mail or in person. This includes information you provide if you complete an application form or otherwise apply for a job here, either directly, or via a third party.
The information you give us depends on the reason for you contacting us, but may include your name, job title, address, date of birth, e-mail address and phone number, financial and debit card information, personal identification documents, data relating to access or dietary requirements and your political opinions.
Information we collect about you. We use cookies to automatically collect information about individuals who visit our website. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Norkam uses cookies to:
These cookies are stored only in the browser and are not accessed by or shared with any other service or third party. You have the option to opt-in or opt-out of receiving cookies:
Information we receive from other sources. We work closely with other organisations, such as business partners, sub-contractors, analytics providers, search information providers, and we may receive information about you from them. For example, we could gain access to your business contact details via recognised business data providers who collate information from sources including publicly available information such as Companies House.
The categories of information we receive from these sources may include your name, address, date of birth, e-mail address and phone number, financial and debit card information, personal identification documents, data relating to access or dietary requirements and political opinion.
We may also collect information about you from publicly available sources, such as media reports, in order to better understand the people who we interact with. This may include information relating to your political opinions.
Use of your information
We need to obtain, store and use information about you for legitimate business purposes – namely so that you can enjoy and benefit from our services. We may use information we hold about you in the following ways:
We may combine information we receive from other sources with information you give to us for the purposes set out above (depending on the types of information we receive).
Contacting you
An important part of our work is communicating with our membership, telling them about our activities and how we are supporting their interests, and seeking their views on current issues. To do so, we use personal information to keep in touch with individuals within our member organisations, as well as partners and other individuals.
We will use the contact information you have given us to send you important information. This may be by post, email, text message or telephone.
We may also use the information we hold about you in order to provide you with information about other products or services we feel may interest you.
Because we operate primarily with businesses rather than individuals, we do not generally seek your consent to send you marketing communications. We believe that such communications are both in our legitimate interests, to raise awareness of our work and promote our services, and in your interests. However, you do have the right to ask us to stop sending you marketing communications. If you would like to stop receiving these, please visit the preferences centre or contact info@Norkam.co.uk to update your preferences.
Sharing your information
We may share your information with selected third parties including:
Our legal basis for collecting, holding and using your information
Data protection law sets the lawful legal bases (or ‘conditions’) which allow us to collect, hold and use your personal information. For Norkam, these are:
These special categories are considered particularly sensitive and so we will only collect and use this information where you have given us your explicit consent or where we consider it necessary to do so. For example, you may choose to tell us about your health condition before attending one of our events, or your political opinions as part of a campaign. We will only use this information for the particular event or campaign and not for any other purposes.
Security and storage of your personal information
The information about you that we collect may be transferred to a Norkam office outside the European Economic Area (EEA). Find details of our offices. It may also be processed by Norkam staff operating outside the EEA.
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
We will generally keep personal information about you no longer than is needed for us to carry out the functions described in section 2 of this notice. For example:
Your rights
You have the right to request from us access to your own personal information. This is sometimes known as a ‘subject access request’.
You also have the right to ask us not to process your personal data for direct marketing purposes. You can exercise this right by contacting info@Norkam.co.uk by following the links at the bottom of this privacy policy, or by following the link included in each communication you receive from Norkam.
From 25 May 2018, you will have additional rights to request from us:
Many of the rights listed above are limited to certain defined circumstances and we may not be able to comply with your request. We will tell you if this is the case. If you choose to make a request to us, we will aim to respond to you within one month. We will not charge a fee for dealing with your request.
If you are dissatisfied with how we are using your personal information or if you wish to complain about how we have handled a request, then please contact our Data Protection Officer and we will try to resolve any issues you may have.
You also have the right to complain to the Information Commissioner’s Office, which is the statutory regulator for data protection law. Find details of how to complain to the ICO